Introduction
Inboximp Email Triage ("we", "our", or "the Service") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered email organization service for Gmail.
What We Do
Inboximp Email Triage helps you automatically organize your Gmail inbox using AI-powered classification. We read your emails, analyze them, and apply labels to help you prioritize and manage your inbox more efficiently.
Information We Collect
Gmail Data
- Email Messages: Subject lines, sender information, message body content, metadata (dates, labels, etc.)
- Gmail Labels: Existing labels and labels we create
- Message IDs: Unique identifiers to track which emails we've processed
- Account Information: Your Gmail email address
Account Data
- Google Account email address (used for authentication)
- OAuth access tokens (encrypted and securely stored)
- Classification preferences and custom criteria you set
How We Use Your Information
Primary Uses
- Email Classification: We analyze email content to determine appropriate labels and actions
- Label Management: We apply labels to your Gmail messages based on AI classification
- Service Improvement: We store classification decisions to learn and improve accuracy over time
- User Interface: We display summaries and classifications in the web console
AI Processing
Email content is sent to our AI provider (OpenRouter API) for classification purposes. The AI analyzes the email text to determine the appropriate category and action. Email content is processed in real-time and is not permanently stored by the AI provider.
What We DO NOT Do
- ❌ Share your emails with third parties for marketing purposes
- ❌ Sell your data to anyone
- ❌ Use your emails for advertising
- ❌ Read emails outside the scope of classification
- ❌ Access emails without your explicit authorization
Data Storage and Security
What We Store
- Classification Results: Decisions about which label to apply and why (stored in our Supabase database)
- Message Summaries: AI-generated summaries for your reference
- OAuth Tokens: Encrypted access tokens to maintain authorized access
- Custom Criteria: Your classification rules and preferences
What We DO NOT Store
- ❌ Full email message bodies (processed in memory only)
- ❌ Email attachments
- ❌ Contact lists
- ❌ Unprocessed email content
Security Measures
- All data transmitted using HTTPS/TLS encryption
- OAuth tokens encrypted at rest in the database
- Supabase database with row-level security
- Access logs maintained for security monitoring
- Regular security updates and patches
- No storage of passwords (OAuth-only authentication)
Data Retention
- Classification Decisions: Kept until you delete them manually or revoke access
- Email Content: Not stored permanently; only processed temporarily in memory
- OAuth Tokens: Stored until you revoke access or delete your account
- Account Data: Deleted within 30 days of access revocation
Third-Party Services
We use the following third-party services:
Google Gmail API
Used to access your Gmail messages. Subject to Google's Privacy Policy.
OpenRouter API
AI service used to classify email content. Email text is sent to OpenRouter for analysis. Processed data is not stored permanently by OpenRouter.
Supabase
Database service used to store classification results and preferences. Subject to Supabase Privacy Policy.
Google Cloud Platform
Hosting infrastructure for the application. Subject to GCP Privacy Notice.
Your Rights and Choices
Access and Control
- Revoke Access: Visit Google Account Permissions and remove "Inboximp Email Triage"
- View Classifications: Access all classification decisions via the web console
- Delete Data: Contact us to request complete data deletion
- Export Data: Request a copy of your classification data
- Modify Preferences: Update classification criteria at any time
Data Deletion
To delete all your data:
- Revoke access at Google Account Permissions
- Email us at support@inboximp.com to request data deletion
- We will delete all stored data within 30 days
Children's Privacy
Our Service is not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.
International Data Transfers
Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers in compliance with applicable data protection laws.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by:
- Updating the "Last Updated" date at the top of this policy
- Sending an email notification to your Gmail address (for material changes)
- Displaying a notice in the application
Continued use of the Service after changes constitutes acceptance of the updated Privacy Policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices:
- Email: support@inboximp.com
- Privacy Requests: privacy@inboximp.com
Google API Services User Data Policy
Inboximp Email Triage's use and transfer of information received from Google APIs adheres to Google API Services User Data Policy, including the Limited Use requirements.
Legal Basis for Processing (GDPR)
If you are in the European Economic Area (EEA), our legal basis for processing your personal data is:
- Consent: You have given explicit consent by authorizing our app via Google OAuth
- Contract: Processing is necessary to provide the email organization service
- Legitimate Interest: To improve and maintain our services
California Privacy Rights (CCPA)
California residents have specific rights regarding their personal information:
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to request deletion of personal information
- Right to opt-out of the sale of personal information (we do not sell data)
- Right to non-discrimination for exercising CCPA rights
To exercise these rights, contact us at privacy@inboximp.com.